FINANCIAL AID
Your education is a significant investment.
CARES Act – HEERF
Higher Education Emergency Relief Fund
South Baylo University (SBU) acknowledges it signed and returned to the U.S. Department of Education the Certification and Agreement on May 14, 2020, and gives the assurance that SBU will use at least 50% of the funds that we received under section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to eligible students. These grants are available for specific financial expenses resulting from campus disruption associated with COVID-19 and do not need to be repaid.
Frequently Asked Questions
Who is eligible for the HEERF?
Students enrolled at least half-time for spring quarter 2021 and/or for summer quarter 2021 classes at South Baylo University who have experienced unexpected expenses due to disruption of campus operations from COVID-19 are eligible to apply for the emergency funding. To receive the funds, students are required to be eligible to receive federal financial aid funds (Pell Grant and/or student loans).
Students do not need to be financial aid recipients but are required to complete the Free Application for Federal Student Aid (FAFSA) and send the FAFSA information to SBU. If you have not completed the FAFSA you can do so at studentaid.gov.
The following students are not eligible for the CARES Act emergency grant funding:
- College Credit Plus students
- Workforce Development students
- Non Degree students
- International students
- DACA students
Must students be meeting Satisfactory Academic Progress (SAP)?
Yes. Students must be meeting SAP or have an approved SAP appeal. Meeting SAP does include students on warning. Students who are not meeting SAP are not eligible.
What are allowable expenses?
Students must have incurred expenses specifically due to the disruption of campus operations as a result of the COVID-19 pandemic. The funding must be utilized for the expenses that are requested. Allowable expenses may include:
- Food
- Housing
- Course Materials
- Technology
- Travel
- Healthcare
- Childcare
- Other expenses may be allowed with proper justification
How to apply?
The Office of Financial Aid will accept Emergency Relief Fund Applications until September 30, 2021. Please submit applications to mimi@southbaylo.edu.
What is the timeframe for processing these funds?
The processing of these funds can take up to two weeks from the time of application to the mailing of checks to students who meet the eligibility criteria.
How much funding can I receive?
The amount of funding per student will be determined based on EFC (Expected Family Contribution) and the number of credit hours registered. The Office of Financial Aid will inform a student of the amount of funding after the application form is received.
Funds are limited and awarded on a first come first serve basis.
Are international or DACA students eligible?
No. In accordance with guidance provided by the U.S. Department of Education, international and DACA students do not meet the eligibility requirements for the CARES Act emergency grant funding.
How will I be notified if I qualify or not qualify for the funds?
All communication regarding the CARES Act emergency fund grants will be sent directly to a student email in the SBU Portal System. Please check with your email address.
How will I receive the funds?
Funds will be mailed as a paper check to the students’ permanent address on file with the school. Please check in your Student Portal and ensure the address is correct. If the address is not correct, please update the information.
Where do I complete FAFSA?
Students who have not completed the FAFSA, can still do so by completing the form at studentaid.gov.
Do I need to report HEERF on my federal tax return?
The IRS has issued the following guidance FAQs on the Higher Education Emergency Relief Fund and Emergency Financial Aid Grants under the CARES Act that clarifies that CARES Act aid should be treated as a “qualified disaster relief payment” and not be treated as taxable income.
What documentation is required to be submitted with the application?
This will depend on the individual request. However, you should provide any documentation that is relevant to the specific financial need and hardship you experienced. Consider submitting copies of bills/paid invoices/receipts or official notifications.
Will receiving this emergency fund reduce my financial aid?
No, this fund does not negate nor replace financial aid, and it is a one-time grant.
CARES Act HEERF Declaration Report
Consistent with its Certification and Agreement, SBU will post publicly the required information on June 26, 2020, which is 30 days after it received its allocation, and it will update this information 45 days thereafter, which will be August 10, 2020, and every 45 days thereafter. SBU will post the quarterly budget and expenditure report no later than 10 days after the calendar quarter.
CARES ACT 30 DAY REPORT
June 26, 2020
The health of our students, staff, and faculty is South Baylo University’s top priority. To support our students’ financial well-being during the COVID-19 pandemic, South Baylo University is providing emergency financial aid grants to eligible Master’s and Doctoral students from the Higher Education Emergency Relief Fund, part of the Coronavirus Aid, Relief, and Economic Security (CARES) Act. To comply with the reporting requirements issued by U.S. Department of Education, and to maintain transparency to our community, we are providing details about the use of these funds.
HEERF III
Higher Education Emergency Relief Fund (CARES Act)
CARES ACT 45 DAY REPORT
South Baylo University (“SBU”) continues to award emergency financial aid to students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act. SBU was awarded $209,279 in HEERF III funding which has an authorization date of May 20, 2021. The process for students to receive funds under the CARES Act continues to follow the process outlined in the 30-Day report. This 45-day report update provides an amount of funds distributed to students, as of the report date. Hereafter, updates regarding the number of SBU students receiving CARES Act funds, as well as the total amount awarded, will continue to be posted every 45 days.
QUARTERLY BUDGET AND EXPENDITURE REPORTING
Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable
HEERF II
Higher Education Emergency Relief Fund (CARES Act)
CARES ACT 45 DAY REPORT
South Baylo University (“SBU”) continues to award emergency financial aid to students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act. SBU was awarded $106,866 in HEERF II funding which has an authorization date of January 19, 2021. The process for students to receive funds under the CARES Act continues to follow the process outlined in the 30-Day report. This 45-day report update provides an amount of funds distributed to students, as of the report date. Hereafter, updates regarding the number of SBU students receiving CARES Act funds, as well as the total amount awarded, will continue to be posted every 45 days.
QUARTERLY BUDGET AND EXPENDITURE REPORTING
Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable
HEERF I
Higher Education Emergency Relief Fund (CARES Act)
CARES ACT 45 DAY REPORT
South Baylo University (“SBU”) continues to award emergency financial aid to students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act. SBU was awarded $106,866 in HEERF funding effective May 27, 2020. The process for students to receive funds under the CARES Act continues to follow the process outlined in the 30-Day report. This 45-day report update provides amount of funds distributed to students, as of the report date. Hereafter, updates regarding the number of SBU students receiving CARES Act funds, as well as the total amount awarded, will continue to be posted every 45 days.
QUARTERLY BUDGET AND EXPENDITURE REPORTING
Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable